Meeting Planner
Line up the hours of a day in two to six time zones, see where working hours overlap and pick a slot. You get the meeting time for every zone, ready to paste into an invite.
INPUT
Working hours are local time in each zone. An hour counts when all of it falls inside them.
RESULT
The result appears here as you type.
Runs entirely in your browser. Nothing you enter is sent to a server.
How to plan a meeting across time zones
Add the time zones
Start with your own time zone and add the cities your colleagues work in. The first zone sets the date and the columns of the grid.
Set working hours
Working hours are 09:00 to 17:00 local time unless you change them. Green columns show the hours when everyone is inside them.
Pick a slot and copy
Click an hour to get the meeting time in each zone as text, with dates and offsets, ready to copy.
Finding a fair meeting time
With teams in Europe, the Americas and Asia there is often no hour that suits everyone. The grid shows where the working days overlap and how early or late a slot is for each person, so inconvenient times can be shared out fairly.
Daylight saving and unusual offsets
The grid uses the real offsets on the chosen date, including zones that are 30 or 45 minutes off the hour, such as India and Nepal. On days when the clocks change, the reference day has 23 or 25 hours.
Frequently asked questions
Can each zone have different working hours?
The same working hours apply to every zone, in each zone's local time. To check a colleague with a different day, change the hours and look at their row.
How long is a slot?
Each column is one hour. For a shorter meeting, pick the hour it starts in; the copied text shows a one-hour range that you can shorten.
Are my time zones saved?
No. Your choices stay on this page until you close or reload it, and they never leave your browser.